Director of Finance
Location: Montgomery, Alabama
Description: City of Montgomery, AL is hiring Director of Finance right now, this job will be dwelled in Alabama. For detail informations about this job opportunity please give attention to these descriptions. The fundamental reason this classification exists is to direct the accounting functions and control functions of the Montgomery Housing Authority (MHA). The essential functions include: producing and maintaining financial reports and documentation; preparing and administering the operating budget; analyzing the work performed by the accounting department and comparing the work to existing and new regulations/laws; performing various administrative duties; serving as liaison for the accounting department; and supervising accounting department employees. The incumbent functions as a working department head and reports to the Executive Director or designee. Essential Functions The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. The list of essential functions is to be used as a starting point to determine essential functions for a specific position at a specific location at a specific time. The ADA was intended to be applied on a case-by-case basis with the understanding that one position may differ from another similar position. The performance of "non-essential functions" is not optional for employees not covered under the ADA.
ESSENTIAL FUNCTION: Produces and maintains financial reports and documentation following applicable financial standards and guidelines and directors' directives as needed to ensure that information is available and maintained according to generally accepted accounting principles (GAAP) and governmental accounting standards board (GASB) guidelines.
Produces and promotes full, fair, accurate, timely and understandable financial reports and information in order to assist MHA decision-makers and comply with financial and legal standards. Directs the preparation of financial reporting for the MHA, including the preparation of the annual budget, long and short term financing for MHA capital projects, debt statements, and other related items. Develops, documents, and implements financial policies and procedures to meet financial/reporting requirements due to changes in laws, rules and regulations and to safeguard MHA assets. Ensures that proper records of accounts of the MHA are maintained according to legal and financial requirements. Ensures that records and data are destroyed according to legal and the Authority's records retention policy.
ESSENTIAL FUNCTION: Prepares and administers the Authority's operating budget to include determining budget items and projecting revenues and expenditures to comply with budget objectives and to provide accurate accounting of funds expended.
Solicits input from department heads and the Executive and Deputy Directors for budget requests or future expenditures for equipment, maintenance, supplies, etc. Reviews budget requests and compiles a preliminary budget. Projects revenues for upcoming budget year. Determines employee costs for upcoming budget year. Compiles estimates and requests to develop a draft budget. Conducts budget hearings to review proposed budgets. Compiles budget adjustments discussed during hearings and Board meetings in order to develop a final draft. Prepares financial information for the Board to assist the Board in making budgeting decisions. Presents final draft of budget to the Board for approval and justifies requests as required. Monitors periodic budget reports throughout the budget year to detect trends, variances, problems, overages, etc. and obtain satisfactory explanation for inclusion in documentation. Reviews all budget change requests to determine if changes are appropriate and legal.
ESSENTIAL FUNCTION: Analyzes the work performed by the accounting department and compares to existing and new federal, state, and local regulations, codes, etc. in order to ensure that work is being performed according to GAAP (Generally Accepted Accounting Principles), HUD (Housing and Urban Development), IRS (Internal Revenue Service), and other applicable guidelines and requirements.
Analyzes and interprets complex financial information and documents related to forecasting, projections, trends, risk, financial integrity, etc. in order to make comparisons and draw conclusions. Identifies trends and problems in the application of financial procedures, policies, etc. Takes corrective action to resolve problems and objectionable trends. Ensures that appropriate accounting policies are consistently applied in preparation of financial statements and accounting estimates are based on reasonable and prudent judgment. Ensures that accounting standards have been followed in preparation of financial statements and any departure from standards has been properly documented. Ensures compliance with federal, state and local laws, regulations, codes and/or standards. Ensures that the system of internal control is sound in design and has been effectively implemented and monitored.
ESSENTIAL FUNCTION: Performs various administrative duties as needed following director's or designee's directives in order to support the MHA's financial records management efforts.
Maintains awareness of changing accounting laws and guidelines in order to address and make changes to current MHA practices. Initiates changes to MHA practices in order to ensure compliance with federal, state, and local laws and guidelines. Attends MHA Board meetings and makes presentations, as needed. Prepares and presents formal presentations to elected officials and the general public. Reports immediately any violations of financial and legal standards or misappropriation of financial resources. Performs special projects which includes serving on various committees and task forces.
ESSENTIAL FUNCTION: Serves as liaison between the accounting department and financial institutions, vendors, and other department heads, etc. in order to coordinate work activities, exchange information, and resolve problems.
Recommends the approval and monitoring of providers for financial services to the MHA, such as banking services, underwriters, actuaries, and auditors. Assists with financially-related negotiations, reviews and approvals of MHA contracts and agreements. Provides guidance and expertise in order to assist department heads, the management staff, and the MHA Board in making sound financial decisions. Coordinates and works with external and internal auditors performing edits, reviews, etc. in order to respond to inquires and ensure that needed information is available. Answers inquiries and resolves complaints from the public and other employees.
ESSENTIAL FUNCTION: Supervises two or more employees in the accounting, procurement, and information technology work groups following personnel rules and regulations and directors' directives in order to ensure consistent application of programs and services throughout MHA government.
Defines job duties and requirements of the various classifications in the department, and communicates those requirements to employees and to human resources. Sets standards for performance for department employees. Provides staff with regular feedback based on their ongoing job performance. Coaches and counsels employees appropriately to enhance development, productivity, and morale. Recommends and oversees the administration of disciplinary action to improve unsatisfactory performance to include written reprimand, suspension of up to five days or other disciplinary action. Recommends more severe disciplinary action to include demotion, suspension of more than five days or dismissal. Interviews candidates for employment and recommends the hiring and promotion of employees as needed to fill vacancies. Organizes the relationships between different functions within the department so that resources are used efficiently. Identifies training needs and ensures that necessary job-related instruction is provided to staff to achieve optimum efficiency. Ensures the continued education and development of staff in order to increase skills and ensure that staff understands current trends in planning and development. Knowledge, Skills and Abilities Knowledge of generally accepted accounting principles (GAAP) and other similar standards including financial statement preparation, debits and credits, revenues and expenses, and liabilities as needed to analyze and interpret complex accounting data.
Knowledge of governmental accounting principles and practices including accounts payable, budgeting, project/fund management, and debt services as needed to analyze and interpret complex municipal accounting data.
Knowledge of Governmental Accounting Standards Board (GASB) guidelines.
Knowledge of Financial Accounting Standards Board (FASB) guidelines.
Knowledge of public housing accounting, budgeting and housing regulations to include Conventional Housing programs, Section 8 and specialized HUD funded programs as needed to ensure compliance with regulations.
Knowledge of computer applications related to financial reporting such as database, spreadsheet, and word processing as needed to develop reports and correspondence and provide information.
Knowledge of accounting system software as needed to establish documentation of financial transactions and prepare reports.
Knowledge of mathematics to include addition, subtraction, multiplication and division as needed to calculate percentages, fractions, decimals, averages, totals, and ratios.
Ability to establish and maintain cooperative working relationships with individuals to include vendors, employees, co-workers, and department directors as needed to coordinate financial administration.
Ability to encourage open communication with others as needed to obtain information and appear interested in the individual.
Ability to exhibit interpersonal sensitivity to include patience, tact, establishing rapport, using appropriate body language and eye contact, and determining and utilizing the proper attitude for the situation as needed to show empathy or sympathy, recognize the implications of actions or statements on others, interact effectively with the individuals and the public, and deliver negative or tragic information in a sensitive and understanding manner.
Ability to provide leadership under various circumstances and situations (e.g., day-to-day office activities, emergencies).
Ability to identify legal concerns and to analyze legal and practical implications of decisions and actions and to make decisions regarding MHA financial operations while ensuring compliance with local, state, and federal laws and guidelines.
Ability to verbally present information using appropriate tone, delivery style, volume, pace, and non-verbal gestures as needed to ensure the listener's attention and understanding.
Ability to communicate information and ideas in speaking so others will understand to include adjusting communications to the audience, accuracy, clarity and conciseness as needed to speak with others one on one, in group meetings, or in formal presentations.
Ability to analyze complex problems and reports and reach sound conclusions as needed to audit financial accounts and find inconsistencies in financial data.
Ability to consider the relative costs and benefits of potential actions to choose the most appropriate one as needed to analyze facts, make decisions, and judge when to refer a decision to a superior.
Ability to interpret and explain narrative information such as state and federal laws, rules and regulations, contractual agreements, legal documents, and departmental policy and procedure as needed to research accounting issues, explain information to others, and gain an understanding of procedures and laws.
Ability to review, classify, categorize, prioritize, and/or analyze data as needed to examine and analyze financial records and prepare and interpret a variety of accounting statements and reports.
Ability to solve problems to include identifying possible causes, securing relevant information, and reviewing related information as needed to develop and evaluate options and implement solutions.
Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems as needed to determine when to investigate problems, develop alternative solutions, adjust actions and strategies, evaluate courses of action, detect patterns and trends, determine whether sufficient facts are available, detect inconsistencies, and recognize the implications of actions or statements.
Ability to supervise employees to include scheduling and assigning work, establishing and applying standards for performance in a fair and impartial manner, distinguishing between effective and ineffective procedures and job performance, providing appropriate discipline interpreting and implementing instructions by management, explaining or demonstrating work techniques, and sharing appropriate information as needed to accomplish the mission and goals of the department.
Ability to analyze and interpret financial information as needed to establish, monitor, and maintain financial accounts and transactions.
Ability to trace and identify transactions in financial records as needed to find errors or discrepancies.
Ability to perform difficult and complex accounting functions to include applying accounting principles and performing automated accounting transactions as needed to establish, monitor, and maintain grant accounts.
Ability to manage time and resources as needed to meet critical deadlines and handle multiple tasks and projects.
Ability to establish goals and priorities as needed to manage and ensure the productivity of department.
Ability to include the proper amount of detail in documentation as needed to ensure that all necessary information is provided to reader.
Ability to communicate ideas in writing to include organizing thoughts in a logical manner, clarity, conciseness, adapting style to the writer, and using proper spelling, punctuation, and grammar as needed to compose narrative summaries, reports, and correspondence and to review and edit the work of others. Minimum Qualifications A bachelor's degree in accounting or finance; three years of managerial experience in accounting, financial analysis, or budget preparation, as well as, the implementation of federal, state, and local laws; and two years of supervisory experience; or an equivalent combination of education and experience. A Certified Public Accountant designation is preferred but not required. Special Requirements Must have a valid driver's license and an insurable driving record for the last three (3) years, and maintain such driving record while employed by the Montgomery Housing Authority. Must be insurable by the insurance carrier of the Montgomery Housing Authority.
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This job will be opened on: Wed, 15 Aug 2012 07:11:07 GMT
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