2013 Urban Management Secretary III occupation at City of Prattville in Prattville

City of Prattville is looking of 2013 Urban Management Secretary III on Mon, 26 Aug 2013 20:58:11 GMT. The purpose of this classification is to provide administrative and secretarial support for the staff of the assigned department(s). The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned...

2013 Urban Management Secretary III

Location: Prattville, Alabama

Description: City of Prattville is looking of 2013 Urban Management Secretary III right now, this occupation will be placed in Alabama. For detail informations about this occupation opportunity kindly see the descriptions. The purpose of this classification is to provide administrative and secretarial support for the staff of the assigned department(s).

The following duties are normal! for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification, but are determined by the normal requirements for the particular position.

Examples of Duties:
Administrative and Secretarial Duties:

• Composes, transcribes, edits, and types correspondence
• Completes standard administrative forms, schedules, spreadsheets, activity reports, accounting reports and documents pertaining to department operations
• Prepares payroll documents and turns in as required for payroll processing
• Enters and monitors leave time and leave requests
• Issues purchase orders and tracks administrative expenses
• Assist with budget preparation
• Prepares First Report! s of Injury and Accident Reports including all appropriate doc! umentation and forwards to appropriate staff

Communication:

• Greets visitors, answers telephone calls, routing calls appropriately
• Responds to emails
• Responds to citizen concerns and forwards information to the appropriate staff for resolution
• Gather and prepare items for employee newsletter, web pages, and media outlets as directed
• Serves as liaison between employees and Human Resources regarding leave time, worker's compensation, FMLA, and other issues

Records Management:

• Researches contracts, bids, deeds, easements, and work associated with projects as directed
• Composes and coordinates bid information as directed
• Monitors grant proceeds and other reimbursements as directed
• Maintains files relating to projects and contracts
• Generates monthly reports of departmental activities
• Periodically purges files of dated and unnecessary materi! al as directed
• Tracks employee Performance Appraisals and assures completion in a timely manner

Supplies and Inventory Management:

• Maintains inventories of departmental property including office supplies and equipment
• Serves as contact and coordinator of rental uniforms for Public Works employees
• Assures that computers, time clocks, and phones are operational and reports issues to the appropriate staff
• Assures that software programs utilized by the department are operations and reports issues to the appropriate staff

Public Relations and Other Related Duties:

• Monitors daily computer backup procedures
• Maintains general appearance of work area
• Serves as liaison to other departments
• Performs other related duties as required

Typical Qualifications:
Minimum Qualifications

• Must be U. S. Citizen
• Must have High Scho! ol Diploma or GED.
• Must have valid Alabama Drivers' License
• Must submit to pre-employment drug testing
• Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner
• Must be able to maintain good interpersonal relationships with co-workers, managers, other City employees and vendors
• Must meet regular attendance requirements

Typical Qualifications

• Willing to travel as required or occasionally for education and certification opportunities.
• Willing to work overtime and on-call as required.

MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.

• Data Comprehension: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional charac! teristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, schematics, procedural manuals, and operational manuals.
• Interpersonal Communication: Requires the ability to speak with and/or signal people to convey or exchange information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with the general public.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
• Numerical Aptitude: Requires the ability to add and subtract, multiply and divide.
• Motor Coordination: Requires the ability to coordinate hands and eyes.
• Interpersonal Temperament: Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under minimal stress when! confronted with an emergency.
• Physical Communication: Require! s the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.

Supplemental Information:

• Knowledge of City of Prattville policies and procedures
• Knowledge of departmental policies, rules, and procedures
• Knowledge of secretarial practices and procedures
• Knowledge of Microsoft Windows, Microsoft Office, including Word and Excel and ability to adopt to other software
• Knowledge of business English, spelling and math
• Skill in typing
• Skill in using computer terminal and personal computer
• Skill in operating the telephone system
• Skill in the use of various office equipment, e.g., copier, adding machine, fax machine, computer terminal, and personal computer
• Ability to prepare written correspondence, reports and related documents
• Ability to prioritize and organize work
• Ability to make moderately! complex decisions in accordance with policies
• Ability to greet public in a pleasant, clear, and courteous manner
• Ability to communicate effectively with all levels of society
• Ability to understand and follow oral and written instructions
• Ability to establish and maintain effective working relationships with other employees and the public
• Ability to maintain confidential information
• Ability to remain calm and cordial during stressful situations

The City of Prattville is dedicated to providing equal opportunity for employment to all applicants without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other protected status.
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If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to City of Prattville.

Interested on this occupation, just click on the Apply button, you will be redirected to the official website

This occupation starts available on: Mon, 26 Aug 2013 20:58:11 GMT

Apply 2013 Urban Management Secretary III Here