Deputy Administrator, County Commission
Location: Montgomery, Alabama
Description: City of Montgomery, AL is looking of Deputy Administrator, County Commission right now, this career will be ordered in Alabama. For detail informations about this career opportunity kindly read the description below. The fundamental reason this position exists is to supervise the planning, organizational, and operational activities and functions for the county as delegated by ! the County Administrator. Essential functions include: assisting the County Administrator with financial and budget management; planning, organizing and coordinating staffing functions; coordinating and directing county operations and support functions; managing and directing supervisory management training programs; developing and implementing managerial and operational policies and procedures; supervises professional employees; and monitoring the implementation of grant funded programs. Work demands the ability to use independent judgment and initiative when making decisions that impact county operations. This position reports to the County Administrator. Essential Functions The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommo! dation. The list of essential functions is to be used as a sta! rting point to determine essential functions for a specific position at a specific location at a specific time. The ADA was intended to be applied on a case-by-case basis with the understanding that one position may differ from another similar position. The performance of "non-essential functions" is not optional for employees not covered under the ADA.
ESSENTIAL FUNCTION: Assists the County Administrator with financial and budget management activities to include monitoring expenditures and program costs, serving as an advisor to division heads or the County Commission, and assuming the responsibilities of the County Administrator in his/her absence.
Serves as a budget advisor at County Commission meetings through research, obtaining and providing facts or information, and preparing reports on request.
Assists in developing annual county budget to include projecting and costing out employee benefits and programs, preparing justifications, conduc! ting analysis on division requests, etc.
Assists divisions in developing annual budgets for the county.
Monitors division expenditures throughout the year in order to anticipate problems and works with division heads and County Administrator to resolve budget variances.
Estimates and develops annual budget projections for employee benefit programs in concert with the Risk Manager.
ESSENTIAL FUNCTION: Plans, organizes and coordinates staffing functions for county and resolves personnel issues including the review of requests for staffing changes, serving as advisor or mediator on personnel issues and researching and developing recommendations for County Commission on staffing or personnel issues.
Assists divisions in resolving personnel issues or matters, to include disciplinary problems or actions, by researching issues, rules or regulations, providing advice or interpretations of personnel policies, rules, regulations and procedures or ! mediating conflicts.
Assists divisions in determining staffing need! s, evaluates requests for staffing changes and makes recommendations based on knowledge of organizational structure, work assignments, division operations, etc.
Monitors personnel expenditures and actions, to include salary adjustments and overtime expenditures, and advises or recommends appropriate actions to divisions as required.
Conducts research on personnel issues, prepares position papers, presents recommendations to County Commission and implements decisions made by Commission.
Develops, revises and oversees the publication of the Employee Information Handbook.
Advises attorneys on personnel matters in order to resolve employee complaints or grievances and provides court testimony as needed.
ESSENTIAL FUNCTION: Coordinates county operations and support functions with division heads and staff for tasks involving several divisions or agencies to include providing advice and information on county operations, coordinating the use of count! y resources such as management information systems, facilitating problem solving, evaluating issues facing the county and making recommendations on building construction, renovation or space utilization.
Works with division heads and staff and makes recommendations to resolve operational problems or changes while considering needs and long range plans of county.
Coordinates or secures resources across divisions or agencies in order to accomplish change or to resolve operational problems or issues.
Makes recommendations to Commission on space utilization, building renovations, maintenance or repairs, or building construction using input from staff and knowledge of long range plans of the county.
Assists in overseeing and managing building maintenance and construction projects to include estimating short and long term costs, developing space allocation and utilization recommendations, working with contractors to ensure compliance with specifications or to! make changes or modifications to specifications as needed, and monitor! ing and overseeing expenditures of building or renovation projects.
Works with division or agency heads or staff to determine facility needs and requirements and develops policies and long-range plans for facility use and care to include anticipating and determining costs for maintenance and upkeep of facilities.
Conducts research on issues impacting county operations to include anticipating problems or issues of concern to the Commission, discussing issues with division or agency heads or staff in order to determine their impact, solicit input on solutions, and prepare recommendations for the Commission.
Monitors progress of legislation, drafts legislative bills, assists in soliciting support from legislators, and evaluates impact of proposed or new legislation on county in conjunction with professional organizations such as the Alabama County Commission Association.
ESSENTIAL FUNCTION: Manages and directs supervisory management training program! s.
Coordinates new employee orientation program to include developing program content and conducting presentations.
Coordinates supervisory management training programs to include identifying issues to be discussed, developing program content, securing videos or handouts and conducting program or assigning program to staff.
ESSENTIAL FUNCTION: Develops and implements managerial and operational policies and procedures, such as the Montgomery County Procedures Manual, through discussions with division heads, administrators and staff and by researching trends, court decisions, and changes in federal and state law.
Interprets policies, procedures for staff or Commission and determines the impact of policies and procedures on support functions including finance, purchasing, maintenance, payroll, data automation and employee safety.
Works with County Administrator, division or agency heads or staff to develop or revise and implement opera! tional policies and procedure.
Revises Montgomery County Management! Procedures Manual as needed and communicates changes to staff.
Evaluates, interprets and informs divisions or County Administrator on trends, court decisions, state or federal laws regarding changes or additions to policies.
ESSENTIAL FUNCTION: Supervises the Finance Director, Risk Manager, Purchasing Manager, Revenue Manager, County Parks and Recreation Superintendent, and Plant Maintenance Manager to include assigning work, handling personnel concerns and problems, and recommending disciplinary and other personnel actions.
Assigns tasks and duties with timelines and instruction.
Reviews work products and subordinates' work performance in order to evaluate effectiveness and productivity of subordinates.
Provides feedback and counseling to subordinates regarding performance.
Recommends disciplinary action and other personnel actions to the County Administrator.
ESSENTIAL FUNCTION: Monitors the implementation of grant! -funded programs; and reviews the budget for federal and state match budgets to ensure that federal money is spent in accordance with grant work plans following guidelines of granting agents in order to ensure compliance with guidelines of granting agents and with all applicable codes, laws, rules, regulations, standards, policies, and procedures.
Researches and identifies possible grant resources and recommends the application for the funds.
Oversees the implementation of grant-funded programs and analyzes the effectiveness and usefulness of such programs.
Works with Central Alabama Regional Planning and Development Commission, elected officials, and grant consultants and others in the application for grants and monitoring the implementation of grants.
Reviews the application process in order to ensure accuracy and compliance with program guidelines. Knowledge, Skills and Abilities Knowledge of budgeting methods and techniques as needed to project and ! estimate costs, prepare justifications or make recommendations regardin! g budget..
Knowledge and awareness of trends to determine long and short range needs for county and to coordinate requests between divisions based on varied needs.
Knowledge of administrative research methods and procedures as needed to make recommendations regarding staffing, space or facility utilization, general operations, or to coordinate equipment and human and material resources.
Knowledge of division operations and procedures as needed to make recommendations regarding staffing, space or facility utilization, general operations, or to coordinate equipment and human and material resources.
Knowledge of local, state and federal laws, regulations, principles and procedures relating to governmental budgeting, accounting, and procurement to include knowledge of bid requirements.
Knowledge of grant resources as needed to identify possible funding sources and to apply for those funds.
Knowledge of local, state and feder! al laws, regulations and requirements regarding employee benefit programs and personnel issues or matters to include, but not limited to, Personnel Rules and Regulations, Title VII, Fair Labor Standards Act, Americans with Disabilities Act and Family Medical Leave Act.
Ability to interpret local, state and federal laws, rules and regulations for division heads, employees or citizens and to apply them appropriately to specific situations or circumstances.
Ability to plan, both long and short range, in order to coordinate and direct county operations.
Ability to modify existing policies, strategies and/or methods or operations to meet unusual or changing conditions within the context of existing management principles.
Ability to evaluate organizational changes or trends and to determine appropriate action for the county based on direction provided by the County Administrator and on knowledge of the needs of the county.
Ability to e! valuate the impact of changes to local, state and federal laws on county! operations.
Ability to effectively coordinate human resources, equipment and other resources and to handle numerous tasks and projects simultaneously.
Ability to present factual information and ideas, both orally and in writing, to include writing position papers, memos, reports, policies, procedures or legislative bills.
Ability to analyze and evaluate data and information provided by staff or reports such as legal briefs, economic or organizational analysis in order to determine when enough information is available to take action, to define consequences and to consider and select alternatives in order to make a decision or to develop recommendations for Commission based on organizational needs, benefits and costs.
Ability to establish and maintain effective work relations with employees, division heads, citizens, and elected officials.
Ability to solicit and utilize input received from divisions when making decisions regarding! programs, policies or operations.
Ability to supervise employees to include assigning and reviewing work, providing constructive feedback, and recommending discipline.
Ability to comprehend and interpret grant objectives and guidelines as needed to ensure grants meet county needs and priorities. Minimum Qualifications Master's degree in public or business administration and a minimum of ten years of progressive management and supervisory experience in administration, finance, or personnel administration, with at least five of the ten years at an executive-level management position such as a division, department or agency head, or any equivalent combination of education and experience. Experience in a county or municipal environment is preferred. Special Requirements
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If you were eligible to this career, please email us your resume, with salary requirements and a resume to City of Montgomery, AL.
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This career will be opened on: Sat, 16 Nov 2013 01:31:48 GMT
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