Corporate Administrative Support - HR/Legal job at Buffalo Rock Company in Birmingham

Buffalo Rock Company is looking of Corporate Administrative Support - HR/Legal on Fri, 08 Nov 2013 10:51:05 GMT. Buffalo Rock Company Corporate Administrative Support - HR/Legal Department: Corp HR/Legal Job Status: Full Time FLSA Status: Exempt Reports To: General Manager - Corp HRM & Executive Director - Legal Affairs Grade/Level: Amount of Travel Required: None Job Type: Regular Positions Supervised: None Work Schedule... POSITION SUMMARY ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To...

Corporate Administrative Support - HR/Legal

Location: Birmingham, Alabama

Description: Buffalo Rock Company is looking of Corporate Administrative Support - HR/Legal right now, this job will be designated in Alabama. For detail informations about this job opportunity kindly see the descriptions. Buffalo Rock Company
Corporate Administrative Support - HR/Legal

Department: Corp HR/Legal
Job Status: Full Time
FLSA Status: Exempt
Reports To: General Manager - Corp HRM & Executive Director - Legal Affairs

Grade/Level:
Amount of Travel Required: None
Job Type: Regular
Positions Supervised: None

Work Schedule:
POSITION SUMMARY

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)
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Prepare correspondence and other communications utilizing Microsoft Suite of Products including, but not limited to: Outlook, Word, Excel, PowerPoint, SharePoint, Access, etc.
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Maintain accurate and up-to-date files for employees, company and affiliated entities electro! nically and/or hard copies
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Develop, organize, and ! maintain electronic files on SharePoint to be used among various divisions of the company and among departments
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Develop and maintain business reviews/reports that include spreadsheets, charts, etc. using Excel, Access, etc.
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Proofread documents, e-mails and correspondence
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Track/Finalize department metrics
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Submit supply orders as needed
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Coordinate meetings (onsite and offsite) and travel arrangements
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Maintain organization of workload
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Assist departments in executing daily job activities to reach short and long term goals
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Responsible for continuous self-improvement, taking initiative, and exhibiting a willingness to learn through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method.
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Must successfully complete assigned training curriculum, including but not limited to online assigned, and/or facilitated train! ing.
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Coordinate, communicate, and support other company departments as needed
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Carry out any and all administrative duties as needed
•

Human Resources Specific Tasks/Responsibilities:

• Validate and submit time for temporary employees
• Review and code invoices for payment (supplies, temp EPs, deductible billings, drug testing, etc.) and remit accordingly
• Review and maintain punches in time tracking system
• Review attendance data from time tracking system and maintain attendance occurrence database
• Maintain general HR e-mail account and forward/respond accordingly
• Request Certificates of Insurance and disburse/maintain accordingly
• Receive and distribute unemployment notices, determinations, etc.
• Maintain I-9 forms for active and inactive employees
• Respond to general verifications of employment
• Maintain company job descriptions
• Prepar! e monthly HR newsletter
• Serve as backup on departmental tasks ! including, but not limited to: orientation, plant HR support, etc.

•

Legal Specific Tasks/Responsibilities:

• Prepare correspondence using letter format for collection of past due accounts, accidents, subrogation, internal communications, external communications, etc. and execute the appropriate mailings related to the same
• Communicate with customers, insurance adjusters and/or attorney's regarding accounts, litigation, insurance claims and other matters
• Transcribe tapes and letters for audits, collections, theft, etc. and maintain files
• Update litigation files
• Summarize case information
• Maintain itinerary/monthly calendar for key dates for insurance claims and litigation
• Conduct legal and general research utilizing Westlaw and other sources
• Summarize and edit agreements
• Prepare drafts of simple legal documents

POSITION QUALIFICATIONS
Competency Sta! tement(s)

SKILLS & ABILITIES

Education:
Associate's Degree (two year college or technical school) Required, Field of Study: Paralegal/Paralegal Certificate
Bachelor's Degree (four year college or technical school): Preferred

Experience:
Human Resources and/or legal experience is required

Computer Skills:
Computer, printer, scanner, fax machine, copier, calculator/adding machine, labeler

Knowledge of a wide range of computer software programs with a broad ability and willingness to acquire new skills

Advanced experience in/ application of Microsoft Office products is required (intermediate is preferred) including, but not limited to: Outlook, Word, Excel, PowerPoint, SharePoint, Access, etc.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and t! he employee's ability to perform the position described. It is not inte! nded to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Human Resources and/or legal experience is required
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If you were eligible to this job, please send us your resume, with salary requirements and a resume to Buffalo Rock Company.

Interested on this job, just click on the Apply button, you will be redirected to the official website

This job will be started on: Fri, 08 Nov 2013 10:51:05 GMT

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