Documentation Specialist
Location: Prattville, Alabama
Description: Hancock Bank is at present recruited Documentation Specialist right now, this job will be placed in Alabama. Detailed specification about this job opportunity kindly read the description below. Summary: Prepares loan documentation for any complex consumer or commercial purpose loan, in a multi-state environment by performing the following duties
Essential Duties and Responsib! ilities include the following. Other duties may be assigned.
Analyzes requests for loans of various complexity and prepares documentation in compliance with bank policy, federal and state regulations
Reviews application/LOM for completeness, accuracy and proper approval
Produces documentation for all types of loans, ranging from simple consumer, to real estate secured, to highly complex commercial loans.
Ensures all required documentation is prepared/obtained to properly perfect the bank’s lien
Coordinates with outside vendors, attorney, etc. as necessary to obtain documentation
Communicates to lender any issues affecting loan closing; identifies any legal, documentation or policy deficiencies and assists in correction of issues impacting closing
Monitors own work to ensure quality
Mentors and provides training assistance to Documentation Analysts
Secondary Duties
Initiates imaging p! rocess by setting requirements for loans in Info-Access
May fill in for Team Lead or Supervisor in distribution of work
HDAC Unit - responsible for highest dollar loans
HDAC Unit â€" responsible for booking own loans to ALS System
HDAC Unit â€" responsible for completing lien perfection process on own loans
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situati! ons; Uses reason even when dealing with emotional topics.
Project Management - Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication â€"Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds w! ell to questions; Demonstrates group presentation skills;
Participa! tes in meetings
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Visionary Leadership - Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
Change Management - Prepares and supports those affected by change; Monitors transition and evaluates results.
Delegation - Delegates work assignments; Matches the responsibility to the person;! Provides recognition for results.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People - Makes self available to staff; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services..
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget; Contributes to profits and revenue ; Conserves organizational resources.
Diversity - Shows respect and sensitivity for cultural differe! nces; Promotes a harassment-free environment.
Ethics - Treats ! people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Strategic Thinking - Understands organization's strengths & weaknesses; Adapts strategy to changing conditions.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people! and their tasks.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected! events.
Attendance/Punctuality - Is consistently at work and ! on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Qualifications To perform this job successfully, an individual must be able to pe! rform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience
Bachelor's degree from a four-year college or university; two to four years related experience and/or training; or equivalent combination of education and experience
Language Skills
Ability to communicate effectively orally and in writing using the English language; Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; Ability to write reports, business correspondence, and procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumfer! ence, and volume; Ability to apply concepts of basic algebra and geomet! ry.
Reasoning Ability
Ability to define problems, collect data, establish facts and draw valid conclusions; Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Certificates, Licenses, Registrations
No certification, licensure or registrations are required to successfully apply for this job; however, the following certifications from Hancock Bank’s Computer Based Training (CBT) are required, if applicable, once in this position:
Certification in Banking Regulations (Reg. B, Reg. CC, Reg. O, Reg. Z)
Certification in HMDA Compliance
Certification in CRA, RESPA, RMR Regulations
Other Skills and Abilities
Ability to learn or knowledge of Microsoft Office products including Microsoft Word, Excel, PowerPoint and Access; Ability to learn or knowledge of Outlook email program
Loan documentation knowledge of! consumer, commercial and real estate loans
Knowledge of loan policy and procedure
Knowledge of federal compliance laws and those in the applicable states
Ability to work independently with little supervision
Ability to manage several projects simultaneously
Ability to make decisions independently
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands for fine motor activity such as using a computer mouse, feeling specific items, filing, typing, writing etc. and talking and/or hearing with supervisors, managers, directors and with other employees in person on the telephone. The employee is f! requently required to walk. The employee is occasionally required to st! and and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
Assignment of Duties
NOTHING IN THIS JOB DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THE JOB AT ANY TIME.
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to Hancock Bank.
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This job starts available on: Wed, 24 Apr 2013 18:33:14 GMT
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